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영구보존기록물 선별을 위한 업무분석적 평가 방안
- 영구보존기록물 선별을 위한 업무분석적 평가 방안
- Other Titles
- Appraisal methods based on business analysis for selecting permanent archives
- Issue Date
- 정보과학대학원 기록관리학전공
- 이화여자대학교 정책과학대학원
- Archives that need to be preserved permanently are important data that reflect the history of institutions. To achieve this goal, task of archive management must go through certain phases of collection, classification, appraisal, arrangement, description, preservation, opening to the public, access, and use of the archives of public institutions and so on. The significance of appraisal lies in selecting archives that are to become history, properly judging their value for usage and permanence and discarding important archives to make them unreadable. However, the methods of appraisal and decisions on what are an important archives that have permanent value and what should be left for preservation are apt to raise various discussions, depending on national state and the outlook on history and society. This process of appraising to select permanent archive should especially be objective, and its grounds need to be obvious and coherent, if the archives are to remain as the history of a nation.
Accordingly, this research has suggested means for appraisal through objective instructions and process of evaluating permanent archives for the archive administration institutions that manage permanent archives with independent record schedule. The suggested methods are designed to become objective guidelines and process for appraisal task of each institution and ultimately to preserve permanent archives that reflect the function of the state on the whole and the society, in order to deliver the objective viewpoint of history to the future generations.
To study appraisal plans for selecting permanent archives, researches were done on domestic and foreign papers, law and case studies and surveys altogether. Through studying the papers, the theoretical stream of appraisal is analyzed. From the legal side, the study has looked at how domestic appraisal system is organized and what appraisal theory it pursues. At the same time, surveys were conducted on current appraisal status and perception of the domestic special archives management institutions. Also, the phases of analyzing business of Step A-B from DIRKS-Manual, which is a methodology of building archive management system and to specify, is looked at and Australia, where appraisal is based on analyzing business, is suggested as an example.
Based on these, appraisal plans are offered the National Assembly is chosen as the target. The appraisal is made up of all five steps. First step is analyzing the special environment of the institution to figure out characteristics of organization and its tasks and to study particularities of recording of the institution. The second step is to select priorities and items to be evaluated for macro-appraisal of functions. Next, Analysing Business is carried out in order of Analysing Organization context, Analysing function, and Analysing activity. As for the National Assembly, analysis is done on 8 law entries (the National Assembly law, the National Assembly Secretariat law, the National Assembly Budget Office law, the National Assembly library law, law regarding inspection of the administration by the National Assembly, law regarding positions in the Secretariat of National Assembly and the National Assembly library law), 17 standing committees and 11 supporting organizations (Proceedings Bureau, Legislative Counseling Bureau, Budget Analysis Office, Economic Analysis Office, Programs Evaluation Bureau, Legislative Information and Digital Library Management Office, Reference and Reader Services Bureau, Inter-Parliamentary Affairs Bureau, Planning and Coordination Office, Planning Support Office and Deputy Director of National Assembly for Planning and Management), 4 functions (inspection of the administration, legislation, activities of the Assemblymen, policy/budget planning), and 1 activity(inspections of the administration). The fourth step is to relate the organization with its function and activity, using the data from analysing business. In other words, functions regarding the organizations and the organization that does the activity are analyzed using the activity flow diagram. The last step is to appraise the permanent archives using the data from the former steps.
The characteristics of appraisal based on analyzing business comes out as the following.
First, this study is aimed for business appraisal on both Macro-appraisal and Micro-appraisal. That is, this research would be best used if it helped to acquire objectivity by processing Macro-appraisal and prove its significance as evidence, and to provide a framework in which appraisal can become more delicate by appraisal of respective archive from the micro point of view. (See